Got into the office today with 2 things on my mind – get organized for Opening Night, and get organized for the All-Hands meeting at 7:30. Opening Night is by far the biggest night of the festival – we only have one film screening that night but we have two events, including our pre-screening reception for all of our filmmakers. It’s also the first impression we make for the festival that’s year so it’s crucial that we do it right. I would estimate that Chris and I have already spent upwards of 60 hours planning for Opening Night – from carefully planning ticket allocation, to staffing, to recruiting volunteers, to choosing which signage to place where, to convincing Heather to bring in her big white tents, to calling Starbucks to convince us to use their patio for Guest Services, to communicating the importance of arriving early, to preparing a detailed runsheet for the evening, to hiring a stage manager, to inviting Team 2X to do a live performance to kick it all off, I think we have done we can to make sure this night goes off without a hitch. Fingers crossed!
At 7:30, we all headed over to Innis for Our All Hands meeting – this is something Chris suggested we start last year and I think it’s a great idea. Over pizza and pop, we meet with all festival staff and volunteer captains for 2 hours to introduce ourselves to each other, Chris gives us an introduction to the box office so that everyone can all answer basic questions about how to buy tickets and which lineup people should be in, we talk about special guests who will be at the festival, and we go over the festival schedule which outlines who is going to be where when doing what. It’s also a chance for staff and volunteers to ask any last minute questions. We have a lot of people returning this year like Jonathan as our Box Office Captain and Tim as our Theater Rep as well as a lot of our special events captains so it makes things a lot smoother since they already know the drill! We wrapped this up around 9:30pm, Chris and I did a quick look through our box office report (we have sold out our special Globe Recognition package!), and I was home by 10pm to have a drink with our neighbours downstairs. Thank goodness Fridays are still Fridays, even the week before the festival.
We’ll be in the office tomorrow to finalize the ground transportation schedule and ticket allocations, but are aiming for a short day.