Tomorrow we’re opening up our Guest Services desk for badge and pass pickup so Tina and I spent the better part of the day making sure we had all our ducks in a row. For all the time and money we have spent on our database we still, I am embarrassed to admit, run our accreditation process primarily out of Excel… updating our database to make it more functional for purposes like accreditation is a first priority “after the festival”. (“After the festival” is one of my favourite phrases these days).
Nothing says festival like bags, and we had the help of 2 volunteers to pack all of our filmmaker bags with all the goodies (some better than others!) from our sponsors.
Chris worked from home to finalize the ground transportation schedule – a good way to remind us how much we depend on him! We scrambled to find badge holders, members tickets, tabi socks, extra keys, delegate bags, and called Chris repeatedly while we scrambled to get organized! Luckily this is a rare event.
Heather and I spent some time organizing the artist letters, red carpet plan, and hospitality budget so we are in good shape for those.
I spent the last few hours of the day writing speech notes for Opening Night and Closing Night and preparing briefing notes for a potential Closing Night MC that we are hoping to get – but it was so late by the time I started writing these that I better go over them again in the morning to make sure they’re coherent!
A lot of press came in yesterday so that was great to look through – Toronto Star and NOW magazine both extensive write ups on the festival!
We also sold 20 Globe Recognition packages (an exclusive dinner-and-movie package offered exclusively to Globe & Mail subscribers) so tomorrow I have to make sure we have someone covering those ticketholders. Tomorrow is also our all-hands meeting at 7:30pm so the schedule needs to be completed to share with everyone. There are still a lot of unchecked boxes on my To-Do list and time is running out….